Purchasing in Oracle Apps

Purchasing in Oracle Applications

1.) Requisitions
2.) RFQ
3.) Quotations
4.) Purchase Orders
5.) Receipts
6.) Invoices
7.) Transfer to GL

Requisition Types

1. Internal Requisition ( Used in IRISO)
2. Purchase Requisition

Quotations

1. Standard
2. Bid
3. Catalog

Purchase Order Types

1.) Standard PO
         You generally create standard purchase orders for one-time purchase of various items when you know the goods and services, Quantity, Price, Schedule Dates, Shipments and Distributions.

2.) Blanket Purchase Agreement (Blanket Release)
         You create blanket purchase agreements when you know the detail of the goods or services you plan to buy from a specific supplier in a period.

You can issue a blanket release against a blanket purchase agreement to place the actual order

3.) Contract Agreement
           You create contract purchase agreements with your suppliers to agree on specific terms and conditions without indicating the goods and services that you will be purchasing.

4. Planned Purchase Order (Schedule Release)
A planned purchase order is a long-term agreement committing to buy items or services from a single source. You must specify tentative delivery schedules and all details for goods or services that you want to buy, including charge account, quantities, and estimated cost.
You can issue scheduled releases against a planned purchase order to place the actual orders.

	Standard Purchase Order	Planned Purchase Order	Blanket Purchase Agreement	Contract Purchase Agreement
Terms and Conditions Known	Yes	Yes	Yes	Yes
Goods or Services Known	Yes	Yes	Yes	No
Pricing Known	Yes	Yes	Maybe	No
Quantity Known	Yes	Yes	No	No
Account Distributions Known	Yes	Yes	No	No
Delivery Schedule Known	Yes	Maybe	No	No
Can Be Encumbered	Yes	Yes	No	No
Can Encumber Releases	N/A	Yes	Yes	N/A

Receipts:

	Purchasing	Receiving	Invoice & Payments	Accounting
	po_requisition_headers_all	rcv_shipment_headers	ap_invoices_all	xla_ae_headers
	po_requisition_lines_all	rcv_shipment_lines	ap_invoice_lines_all	xla_ae_lines
	po_req_distributions_all	rcv_transactons	ap_invoice_distributions_all	xla_distribution_links
			ap_checks_all	xla_transaction_entities_upg
	po_headers_all		ap_invoice_payments_all
	po_lines_all			gl_je_headers
	po_line_locations_all			gl_je_lines
	po_distributions_all			gl_je_batches
				gl_import_references

Two-, Three-, and Four-way Matching

2-way matching verifies that purchase order and invoice information

Quantity billed is less than or equal to Quantity ordered
Invoice price is less than or equal to Purchase order price

3-way matching adds a third criterion to verify that receipt and invoice Quantity billed is less than or equal to Quantity received

4-way matching adds a fourth criterion to verify that acceptance documents Quantity billed is less than or equal to Quantity accepted

When you match to a purchase order, Payables automatically performs 2-way matching.

Purchasing Options

Receiving Options

Financial Options